Project Coordinator

About Eilan Digital

Eilan Digital Pvt Ltd is a creative agency specializing in 2D & 3D Animation, Branding, UI/UX Design, Corporate & Industrial Films, CGI, Website Development, and Digital Marketing. We work with startups, SMEs, and enterprise clients across multiple industries to deliver impactful digital experiences.

Job Summary

We are looking for a highly organized and proactive Project Coordinator to manage the day-to-day coordination of creative and digital projects. The ideal candidate will ensure seamless communication between clients and internal teams, monitor project progress, manage timelines, and ensure projects are delivered on time with the highest quality standards.
The Project Coordinator will work closely with Business Development, and Production teams.

Key Responsibilities :

Project Planning & Coordination

• Coordinate multiple projects simultaneously from project initiation to final delivery.
• Prepare project plans, timelines, task allocations, and delivery schedules.
• Conduct project kick-off meetings with internal teams.
• Monitor project progress and proactively resolve bottlenecks.
• Ensure projects are completed within agreed timelines and budgets

Client Communication

• Act as the primary point of contact for assigned clients
• Understand project requirements and prepare detailed project briefs
• Schedule client meetings and prepare meeting minutes (MoM).
• Provide regular project status updates to clients.
• Manage change requests and communicate revised timelines where required.

Team Coordination

• Coordinate daily with Creative, Tech, and Digital Marketing teams.
• Allocate tasks in collaboration with department heads.
• Follow up on deliverables and ensure adherence to project schedules.
• Escalate project risks or delays to management in a timely manner.

Documentation & Reporting

• Maintain project documentation, timelines, approvals, and version history.
• Track project milestones and resource utilization.
• Prepare weekly and monthly project status reports.
• Ensure all project files are properly organized and archived.

Quality & Process Management

• Ensure deliverables meet client requirements before submission.
• Verify that feedback is incorporated accurately.
• Improve internal project management processes and workflows.
• Support implementation of project management best practices.

Required Skills

• Excellent project coordination and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects under tight deadlines.
• Strong problem-solving and decision-making abilities.
• Excellent stakeholder management skills.
• High attention to detail and accountability.
• Ability to work effectively with cross-functional teams.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Management, Commerce, or a related field.
• 3–6 years of experience in project coordination or project management within a creative agency, digital agency, advertising agency, or media production environment.
• Certification in Project Management (PMP, PRINCE2, Agile, Scrum, or equivalent) will be an added advantage.

Key Performance Indicators (KPIs)

• On-time project delivery percentage.
• Project schedule adherence.
• Client satisfaction and feedback.
• Number of projects managed successfully.
• Internal team coordination effectiveness.
• Reduction in project delays and escalations.
• Accuracy of project documentation and reporting.
• Resource utilization and workload balancing.

What We Offer

• Opportunity to work on diverse branding, animation, digital marketing, web, and 3D visualization projects.
• Exposure to leading national and international clients.
• Collaborative and creative work environment.
• Career growth into Project Manager, Operations Manager, or Client Servicing Manager roles.
• Competitive salary with performance-based incentives.

Salary: As per experience + Performance Incentives